I. Purpose and Overview
As a nonprofit, charitable organization, GAAPP is accountable to both government agencies and members of the public for responsible and proper use of its resources. Directors, officers and employees have a duty to act in the GAAPP’s best interests and may not use their positions for their own financial or personal benefit.
የፍላጎት ግጭቶች የGAAPPን ስም ሊያበላሹ ስለሚችሉ እና በአግባቡ ካልተያዙ ሁለቱንም የ GAAPP እና ተዛማጅ ግለሰቦችን ለህጋዊ ተጠያቂነት ሊያጋልጡ ስለሚችሉ በቁም ነገር መታየት አለባቸው። የጥቅም ግጭት መከሰት እንኳን መራቅ አለበት፣ ምክንያቱም የህዝብ ለጋአፕ የሚሰጠውን ድጋፍ ሊያሳጣው ይችላል።
ፖሊሲው ለማን ነው የሚሰራው?
This policy applies to all Board directors, officers and key persons representing the GAAPP (“you”)
የ“ፍላጎት” ፍቺ፡- አንድ ሰው በቀጥታም ሆነ በተዘዋዋሪ (በንግድ፣ በኢንቨስትመንት ወይም በቤተሰብ*) ያለው ከሆነ ፍላጎት እንዳለው ይቆጠራል።
- እውነተኛ ወይም እምቅ የባለቤትነት ወይም የመዋዕለ ንዋይ ፍላጎት (የአክሲዮን ባለቤትነትን ጨምሮ) ድርጅቱ ግብይት ወይም ዝግጅት ካለው ወይም እየተደራደረ ባለው ማንኛውም አካል ውስጥ።
- እውነተኛ ወይም እምቅ የማካካሻ ዝግጅት (ቀጥታ ወይም ተዘዋዋሪ ክፍያዎችን እንዲሁም ስጦታዎችን ወይም ውለታዎችን ጨምሮ) ከድርጅቱ ጋር ወይም ድርጅቱ ግብይት ወይም ዝግጅት ካለው ወይም ከሚደራደርበት ከማንኛውም አካል ወይም ግለሰብ ጋር።
- ድርጅቱ ግብይት ወይም ዝግጅት ያለው ወይም እየተደራደረ ያለ ማንኛውም አካል እንደ መኮንን ወይም የቦርድ አባል፣ ተቀጣሪ (የአሁኑ ወይም የቀድሞ) ቦታ።
- በሳይንሳዊ አማካሪ ፓነል ወይም በሌላ ድርጅት ቋሚ ሳይንሳዊ/የህክምና ኮሚቴ አባልነት።
- ምርቶቹ ወይም አገልግሎቶቹ በእጅ ጽሑፍ ወይም የዝግጅት አቀራረብ ከርዕሰ ጉዳዩ ጋር በቀጥታ የሚዛመዱ ከኩባንያ/ድርጅት የሚሰጡ ድጋፎች ወይም የምርምር ድጋፍ።
*ቤተሰብ ማለት በደም ወይም በጋብቻ ዝምድና ያለው ማንኛውም ሰው ነው።
II. Annual Review
As part of GAAPP’s commitment to running our organization in a transparent and responsible way we ask all Board Members, Staff, Students and Contractors if there are any circumstances which could give rise to a potential conflict of interest (COI) either for yourself or GAAPP. COI are situations where competing loyalties or interests could compromise the integrity of an engagement. By declaring a COI now, you help us to mitigate any such concerns, and protect yourself and our organization.
- Upon signing the declaration, you agree to inform GAAPP leadership at the time of any changes that might alter your responses. A new declaration will need to be signed if such a change is noted and/or the validity period of your declaration has expired (12 months) prior to a future engagement, as soon as it is recognized.
- In situations where you are uncertain, err on the side of caution and disclose the potential conflict as set forth in Section II of this policy.
- A potential conflict is not necessarily a conflict of interest. A person has a conflict of interest only if the Board or audit committee decides that a conflict of interest exists.
III Disclosing Potential Conflicts of Interest
- You must disclose to the best of your knowledge all potential conflicts of interest as soon as you become aware of them and always before any actions involving the potential conflict are taken. Submit a signed, written statement disclosing all the material facts to the Board or audit committee.
- You must file an annual disclosure statement in the form attached to this policy. If you are a Board director, you must also file this statement prior to your initial election. Submit the form to the chair of the Board or audit committee.
IV. Determining Whether a Conflict of Interest Exists
- After there has been disclosure of a potential conflict and after gathering any relevant information from the concerned director, officer or key person, the Board or audit committee shall determine whether there is a conflict of interest. The director, officer or key person shall not be present for deliberation or vote on the matter and must not attempt to influence improperly the determination of whether a conflict of interest exists.
- In determining whether a conflict of interest exists, the Board or audit committee shall consider whether the potential conflict of interest would cause a transaction entered into by the GAAPP to raise questions of bias, inappropriate use of its assets, or any other impropriety.
- If an audit committee determines that there is a conflict of interest, it shall refer the matter to the board of directors (“board”).
V. Procedures for Addressing a Conflict of Interest
- When a matter involving a conflict of interest comes before the board, the board may seek information from the director, officer or key person with the conflict prior to beginning deliberation and reaching a decision on the matter. However, a conflicted person shall not be present during the discussion or vote on the matter and must not attempt to influence improperly the deliberation or vote.
- Additional Procedures for Addressing Related Party Transactions
a) The GAAPP may not enter into a related party transaction unless, after good faith disclosure of the material facts by the director, officer or key person, the board or a committee authorized by the board determines that the transaction is fair, reasonable and in the Corporation’s best interest at the time of such determination.
b). If the related party has a substantial financial interest, the board or authorized committee shall:
- prior to entering into the transaction, consider alternative transactions to the extent available;
- approve the transaction by a vote of not less than a majority of the directors present at the meeting; and
- contemporaneously document in writing the basis for its approval, including its consideration of any alternative transactions.
VI. Minutes and Documentation
The minutes of any board meeting at which a matter involving a conflict of interest or potential conflict of interest was discussed or voted upon shall include:
a. the name of the interested party and the nature of the interest;
b. the decision as to whether the interest presented a conflict of interest;
c. any alternatives to a proposed contract or transaction considered by the board; and
d. if the transaction was approved, the basis for the approval.
VII. Prohibited Acts
The GAAPP shall not make a loan to any director or officer.
VIII. Procedures for Determining Compensation
- No person shall be present for or participate in board or committee discussion or vote pertaining to:
a. their own compensation;
b. the compensation of their relative;
c. the compensation of any person who is in a position to direct or control them in an employment relationship;
d. the compensation of any person who is in a position to directly affect their financial interests; or
e. any other compensation decision from which the person stands to benefit.
- In the case of compensation of Key Persons, the following additional procedures apply:
a. The board or a committee authorized by the board shall approve compensation before it is paid.
b. The board or authorized committee shall base approval of compensation on appropriate data, including compensation paid by comparable organizations for functionally similar positions, availability of similar services in the geographic area of the GAAPP, and compensation surveys compiled by independent firms.
c. The board or authorized committee shall contemporaneously document:
- the terms of compensation and date of determination;
- the members of the board or committee who were present and those who voted for it;
- the comparability data relied on and how it was obtained;
- if the compensation is higher or lower than the range of comparable data, the basis for the determination, and;
- any actions with respect to consideration of the compensation by anyone on the board or committee who had a conflict of interest with respect to the matter.
Declaration of COI for GAAPP
Source: Based on the US National Councils of Non-Profits